Selling Your Strata Unit: What Documents You Need

If you're listing a strata unit in BC, the strata documents are not optional and they're not a last-minute task. We've handled many seller document orders across Squamish, Whistler and Pemberton since 2011, and the same pattern shows up every season. Sellers who order their documents 7 to 10 days before listing have smooth sales. Sellers who scramble during the subject-removal window lose deals or take price hits. This guide is the selling strata unit documents checklist: what you need, where to get it, what it costs, and how long it takes.

The core six documents every BC strata seller needs

Here's the package. Six categories, each with a specific purpose, ordered roughly in the sequence a buyer's lawyer or agent will request them.

1. Form B Information Certificate. A 3 to 5 page snapshot of the strata's status: your unit's fees, outstanding amounts, bylaws, depreciation report status, insurance, and the strata's financial position.
2. Form F Certificate of Payment. One page confirming your unit has no outstanding amounts owing to the strata at the time of sale.
3. Two years of council and AGM minutes. Most stratas attach these to the Form B order. They show governance, financial decisions, and upcoming work.
4. Current and prior year financial statements. Year-end statements, operating and CRF balances.
5. Bylaws and rules as registered at the Land Title Office.
6. Current depreciation report. Required for stratas of 5+ lots under Strata Property Act s. 94.

A complete package gives a buyer everything they need for due diligence. An incomplete package gives them reason to negotiate down the price, or walk.

Where to order each document

Most BC stratas use eStrataHub, the online portal operated through the Land Title and Survey Authority. If your strata is on eStrataHub, your agent or lawyer can order the entire package through a single workflow.

If your strata isn't on eStrataHub yet, the request goes directly to the strata manager or council secretary, typically by email. Many smaller self-managed Squamish stratas still operate this way.

eStrataHub document portal

The standard online order system for BC strata documents, operated through LTSA's network.

What each form actually contains

Form B Information Certificate

The Form B is the most-requested document under SPA s. 59. It includes:

• The unit's current monthly strata fee
• Any amounts owing on the unit
• Whether the unit is subject to any agreements (parking lease, storage assignment)
• The current operating and CRF balances
• The most recent depreciation report date
• Whether the strata is involved in any litigation or CRT cases
• The most recent insurance summary

Buyers and their lawyers rely on the Form B heavily. Errors here can unwind a sale.

Form F Certificate of Payment

The Form F is narrower (see our full Form F guide), but it's the document that closes the deal at the lawyer's office. Without a clean Form F, conveyancing stops.

What to do 30 days before listing

The cleanest sales start a month out. Here's the timeline we recommend.

• Day 30: Confirm your unit has no outstanding amounts (fees, fines, user fees). If anything's owing, pay it.
• Day 21: Ask your agent or directly request the Form B and Form F from the strata. Order the full package, bylaws, minutes, financials, depreciation report, at the same time.
• Day 14: Documents in hand. Review the Form B yourself. Make sure your unit's fees and any noted amounts are correct.
• Day 10: Brief your listing agent. Identify anything a buyer will flag: recent special levies, upcoming projects, deductible amounts.
• Day 7: List with the document package ready to share on request.
• Day 0 of subject period: Send the package immediately. Don't make buyers wait.
• Day 3 before closing: Order a fresh Form F if more than 14 days have passed since the original.

Common seller surprises

Three things sellers regularly discover when their package arrives:

1. An outstanding fine they forgot about. Even small amounts ($50, $100) appear on the Form F and look bad. Pay before listing.
2. A special levy passed at a recent AGM that the seller didn't pay attention to. The unit's share will appear on the Form F as owing. Plan a holdback at closing.
3. An incorrect monthly fee on the Form B. Stratas occasionally have stale records. Catch this before a buyer does. Corrections take time and slow closings.

What buyers will be looking for

Buyers don't read the package randomly. They look for:

• Recent special levies and any voted-but-unfunded projects
• The depreciation report's Schedule of Anticipated Major Expenditures
• Contentious minutes (lawsuits, hearings, council resignations)
• Insurance deductible amounts
• Bylaw restrictions (rental, age, pet, short-term)
• Any CRT file involving the strata

If you know your strata has any of these issues, brief your listing agent. Don't let a buyer find them first and use them as leverage. See our strata document review red flags guide for the buyer's perspective. Knowing what they're hunting for helps you prepare.

What it actually costs

For a typical Squamish strata listing in 2026:

Total seller cost lands between $75 and $200 for the full package. Cheap insurance against a stalled sale.

What happens if the strata is slow

The Strata Property Act gives the strata one week. If your strata or its manager misses that deadline, you have recourse. A polite escalation email referencing s. 59 usually works. If it doesn't, a Civil Resolution Tribunal application can compel production.

The CRT has the authority to compel production of documents and award damages where deficiencies cause harm. Most stratas don't want to end up there. Escalation alone usually resolves it.

When to ask for help

If you're selling a self-managed Squamish or Whistler strata and the council or manager is slow to produce documents, we can sometimes help expedite as third-party strata managers, or at minimum tell you how to escalate. Reach out to us and we'll point you to the fastest path. The faster your package is in buyer hands, the faster your sale closes, and the fewer surprises show up on subject-removal day.